The WUC Board for 2009-2010 (Revised 3/2009)
Executive Board (year in position/length of term/total consecutive years served on board)

Summary of Board Positions and their Duties
Executive Officers:

• One year terms beginning at annual Business Meeting.

• Officers may not serve more than four consecutive terms.

Duties of Executive Officers

President

• Presides over the board and annual meetings.

• Makes sure all the events and projects are "on track"

President Elect

• In charge of all of the mailings

• Makes sure labels are obtained from the Registrar

• Receives the bill from Bulk Distribution

• Arranges with Treasurer to pay the above bill

• Physically does the fall/newcomer’s mailing

• Makes sure the rest of the mailings are done on a timely basis

Vice President

• Serves as the liaison between the board, the organization and the Interest Groups

• Designs the fall and spring brochures and the membership form.

• Keeps track of membership lists of the interest groups.

• Beverly Martin does the calling for the Vice President three times per year.

  • Over the summer to confirm that the chair wants to remain the chair.

  • In late fall to gather the membership lists

  • In the spring to gather the annual reports

Secretary

• Responsible for meeting notices

• Takes the minutes at the board and annual meetings

• Types up and distributes the minutes to the board members

• Send thank you notes to donors to the scholarships

Treasurer

• Responsible for finances of the organization

• Keep the accounting books

• Gets checks when needed

• Deposit membership dues and scholarship donations

• Prepares and presents a treasurer’s report at the board meetings

Registrar

• Responsible for the membership database

• Produce mailing labels when needed

Governing Board:

• Not less than ten board members : Five will be elected for each year for a two year term

• A person may not serve more than six consecutive years on the governing board

Duties of the Governing Board

• Decides on all matters of policy and disbursement of funds

• Will act on behalf of the organization while not in business session

• Will vote on all questions by a majority agreement of the governing board